| 10. |
Duties of the Officers |
For all years, the President shall:
- Preside over all
meetings
- Appoint all Standing Committee Chairpersons
with the approval of Sister Rebecca Price and the Co-Grand
Officer. These Committees shall consist of:
- Audit – three persons,
one to be appointed each year for a three year term
- Finance – three
persons, to be appointed in the same manner as the
Audit Committee.
- Appoint all Special Committee Chairpersons or
Special Committees in their entirety. These committees shall include:
- Visiting
and Cheer
- Scrapbook
- Gifts
- Ways and Means
- Appoint members for service to assist Grand Chapter
Committees with the approval of Sister Rebecca Price for each of the
specific years.
The Vice President through 2006-2008 shall:
- Assist the President
- Preside in her absence
- Be responsible for luncheon and picnic
locations
- Confirm attendance with the appropriate person
in the hosting facility
- Receive all reservations and payments for
each luncheon, paying proceeds to the Treasurer at that meeting
and taking her receipt for same.
The First Vice President starting in 2008-2009 shall:
- Assist the President
- Preside in her absence
The Second Vice President starting in 2008-2009
shall:
- Be responsible for luncheon and picnic locations
- Confirm attendance
with the appropriate person in the hosting facility
- Receive all
reservations and payments for each luncheon, paying proceeds
to the Treasurer at that meeting and taking her receipt for same.
The Recording Secretary shall:
- Keep accurate minutes of all proceedings
- Preserve and file all
records of the organization
- Read, file and conduct all correspondence
- Send a copy of the minutes
to the Corresponding Secretary, President, Sister Rebecca Price
and the Co-Grand Officer within ten days after the meeting date.
The Corresponding Secretary shall:
- Compile and distribute the newsletter including highlights
from the minutes of the previous meeting(s)
- Keep an accurate list
of members, their addresses and telephone numbers
The Treasurer shall:
- Receive all monies and pay them out on proper authority
- Collect
all dues giving a receipt for same.
- Keep a record of all receipts
and disbursements
- Submit the records to the Audit Committee prior
to/or at the summer picnic.
- Secure and have the necessary bank signature
cards properly signed which will require one designated officer’s
signature (President or Treasurer or Sister Rebecca Price ) on each
check.
- Prepare a monthly financial statement, and give the
report at each meeting.
- Reconcile all bank statements within a reasonable
amount of time.
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